BIM Workflow Guide

Pay Application Management

Pay Application Management

No general contractor can deliver a project successfully without the cooperation of competent subcontractors. To ensure success on the current project and build a foundation for future business, both parties must work to develop a dependable relationship.

One critical element of this effort is the contractor’s timely payment to subcontractors and suppliers based on work completed to date. In many cases, this is also essential to meeting the requirements of the project contract. Validating a payment application against an accurate percentage of work completed ensures that accounts payable is in line with the contractors’ actual, billable progress on the job — so your cash flow won’t be compromised because of too-early release of outgoing funds. Providing quantity/percent validation also can result in more timely payments from the owner.


If you could easily determine the exact quantity of materials in place compared with total project quantities, you’d have a highly accurate percentage of work completed on which to base subcontractor payments, and you’d be able to virtually eliminate the drawbacks inherent in the pencil requisition approach.

Assemble Systems has developed an affordable, flexible solution that makes this process easy. The cloud-based software draws on BIM to deliver a deeper analysis of progress based on the latest percentage of work complete (materials used). Users can generate reports containing any information and in any format you want.

For example, Assemble can import schedule activity data that you can group or filter according to specific activities and tag items as installed as work progresses. You can create views specific to each subcontractor and group by activity installation
dates to verify work completed and in progress for the current payment period. Or you can add schedule of value cost information and activity ID numbers to the database for the scope of work for each subcontractor to accurately track actual work in place.

Read the workflow guide to learn more.

Read the BIM Workflow Guide