What if you could significantly improve the processing and managing of your negotiations and invoicing with your subcontractors? You may have the shop drawings, fabrication models, the schedule of values and the invoice in hand, but how do you validate that the work complete matches the invoice? Is the sub really 30% complete with the work? Did the scope of work change? In many cases there isn’t enough time to accurately collect all the information you need to confirm your assumptions. You need to keep the work moving, so you sign off on the invoice and move on. But, what if there was a better way for more transparent communication and validation of the work?
At Assemble, we are providing critical insight to customers in an easy and accessible way. This month, with the release of our powerful new Property Editor and robust model synchronization workflow, it is even easier to to track construction against the model to provide a more effective, more transparent and more efficient way of documenting, reporting and negotiating with your subcontractors. Let’s review the process for tracking construction progress for your subcontractors:
The drywall contractor has submitted an invoice in which he has identified 30% of the work complete on a project. The steps for tracking the work are as follows:
1. Setup project parameters in the Revit model for your Activity IDs.
2. Publish the subcontractor’s model to Assemble
3. Visually verify the activity in the field at regular intervals.
4. Document the work completed with an Activity ID in Assemble.
5. Filter to the Activity IDs for that sub’s work in the Assemble database.
6. Match activity values completed with the work invoiced.
See an outline of these steps in the images below:
Create a project parameter in Revit to track the Activities. This step just takes a minute and, when published, will be an available field to which you can add information in Assemble for each instance.
Information can then be added, modified and organized by Activity ID and by the work for which each Subcontractor is responsible. Quantities, costs, and activities, as well as any other parameter you need, can quickly be verified to begin negotiations or process invoices. And you can back up your decisions by exporting your work with an Excel spreadsheet, a screenshot or a Navisworks Search Set.
In our example, for Activity 1.5690 (Painting completed), 814.98 LF of the work has been completed of the total scope of 2,988.88 LF, or 27.2% of the total job for the drywall contractor. So, would you pay the invoice for 30% complete?
If you would like to know how we can help you with this process contact us now!